Procurement Manual

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Procurement Manual

A Procurement Manual  is a comprehensive document that outlines the procedures, guidelines, rules, and regulations governing the procurement process within various government entities and organizations in Nepal. The manual serves as a reference guide for procurement officials, contractors, suppliers, and other stakeholders involved in the procurement process.

Terms and conditions

Procurement Manual

The key components of a Procurement Manual in Nepal typically include:

  1. Introduction and Purpose: This section provides an overview of the manual's purpose, its applicability, and the importance of following proper procurement procedures.

  2. Legal and Regulatory Framework: The manual outlines the relevant laws, regulations, and policies that govern procurement activities in Nepal, ensuring that the procurement process adheres to legal requirements.

  3. Procurement Procedures: This section details the step-by-step process for procuring goods, services, and works. It covers aspects such as planning, budgeting, solicitation, evaluation, contract award, and contract management.

  4. Roles and Responsibilities: The manual clearly defines the roles and responsibilities of various individuals and entities involved in the procurement process, including procurement committees, evaluation teams, and other stakeholders.

  5. Thresholds and Methods: It specifies the thresholds that determine the procurement methods to be followed based on the estimated value of the procurement. Different methods, such as open bidding, limited bidding, and direct procurement, are explained.

  6. Documentation: This section outlines the necessary documentation and forms required at different stages of the procurement process, such as bid documents, evaluation reports, and contract agreements.

  7. Evaluation Criteria and Process: The manual explains the criteria for evaluating bids or proposals and the process for assessing them objectively. It emphasizes fairness, transparency, and integrity in the evaluation process.

  8. Contract Management: This part covers aspects related to contract administration, monitoring, and performance management. It outlines how contracts are managed throughout their lifecycle to ensure that the terms are fulfilled.

  9. Complaints and Dispute Resolution: Procedures for handling complaints and disputes arising during the procurement process are outlined, ensuring a fair and transparent mechanism for addressing issues.

  10. Capacity Building and Training: The manual may include provisions for training procurement staff and stakeholders to enhance their understanding of procurement procedures and regulations.

  11. Ethics and Anti-Corruption Measures: This section highlights ethical considerations and anti-corruption measures that need to be upheld throughout the procurement process.

  12. Annexes and Appendices: Additional resources, templates, and guidelines may be included in the annexes or appendices to provide further details and references.

Documents Required For Procurement Manual

Procurement Manual FAQ'S

01.What does a procurement manual contain?

The Procurement Manual details the UN Secretariat's (UN) procurement procedures and processes and provides further guidance for carrying out procurement activities for the UN effectively and efficiently in compliance with the UN's Financial Regulations and Rules, and other applicable administrative issuances.

02.What is the purpose of a procurement manual?

The Procurement Manual is intended to provide operational guidance on procurement policies and procedures to all staff members involved in the various stages of the procurement actions conducted by the UN in all offices and all locations, and is not intended to be exhaustive.

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